Online Form - Performers - Carols By Candlelight 2023

Form

Performing Group Name*

What type of act are you interested in performing?*

Singer (group/solo)DanceTheatreOther

Contact Name*

Phone Number*

Email Address*

Preference One: Song and how long does it go for?*

Preference Two: Song and how long does it go for?

Preference Three: Song and how long does it go for?

Preference Four: Song and how long does it go for?

Number of people performing on stage*

Sound Requirements*

House bandMusic trackNoneOther

If needed, how many microphones do you require?

Are there any technical requirements you have for your performance? (Please provide a description of what your performance will be and what other equipment you will bring)*

Do you have any accessibility requirements that you believe event organisers should be aware of?*

Notes:
1. The amount of songs/time you are allocated to have on the stage will be dependent on availability, at the discretion of the Event Coordinator.
2. If in the instance the house band is not able to back your performance, please ensure to provide your backing track on a USB prior to the event.
3. Please be aware the stage will be fitted with microphones. Should you require extra equipment/instruments you will be required to bring it yourself.

CAROLS BY CANDLELIGHT - TERMS & CONDITIONS

1. Selections of Groups - Performers
All Expressions of Interest (EOI) will be evaluated using the following criteria:
• Locality of performance (preference will be given to those that reside within the Katherine Community)
• New acts to the Katherine Town Council Carols by Candlelight
• Variety of performances
• Relevance to the event
• Compliance at previous events

2. Backing Music / Sound Check - Performers
If you are not using the house band to back your performance and you require music tracks. you are to compile all tracks onto a USB and submit this to the Katherine Town Council Carols by Candlelight Committee, no later than two weeks prior to the event.
Sound check will be undertaken on the day of Carols. Times will be confirmed around 2 weeks prior to the event.

3. Stallholders
It is the stallholders responsibility to provide all equipment for stalls. This includes but is not limited to Marquess, tables, chairs, power cords (access to power must be requested on the Expression of Interest Stall Holder form).

4. Single Use Plastic
Katherine Town Council is committed to reducing the waste that is produced and improving the environmental impact by going plastic free at Council facilities, leases, hires and events. Council has developed a Single Use Plastic Toolkit which can be found on our website www.katherine.nt.gov.au

5. First Aid
St John’s Ambulance will be in attendance at this event to provide first aid services. All accidents and incidents must also be reported to a Katherine Town Council Staff member during the event.

6. Smoking Policy
The Katherine Town Council Carols by Candlelight will be a smoke-free event. Smoking is only permitted in the designated Smoking area.

7. Alcohol and Drug Policy
All those in attendance shall not consume, use, be under the influence of or have in their possession any alcohol or illegal drugs anywhere within the Katherine Town Council Carols by Candlelight event site. Those that do will be asked to leave immediately. Security will be present at this event.

8. Weather
In the event of wet weather, the event will continue operating, providing it is safe to do so. The event may be cancelled and the event site closed by the Event Coordinator, if the weather becomes dangerous and it is no longer safe to operate.

9. Marketing & Promotion
Katherine Town Council may use photographs/details in Carols by Candlelight marketing and promotional campaigns in the future. If you do not wish for your photographs/details to be used in the future, please advise in writing to sinead.tewake@ktc.nt.gov.au.

10. Cancellation Policy
The Katherine Town Council reserves the right to cancel the event at any time.

11. Privacy Act Statement
The Katherine Town Council uses the information provided by you in your submitted EOI for the primary purpose of processing, assessing and determining the occupancy of space at the 2023 Katherine Town Council Carols by Candlelight. Any information given pursuant to the documents lodged could be deemed personal information and accordingly is governed by Privacy Legislation. Any information lodged with the Katherine Town Council will remain confidential always, except for disclosure which you may have consented to or which is otherwise required by law.

I have read and agree to comply with Katherine Town Council's Carols by Candlelight Terms and Conditions outlined above.

Name - I have read and agree to comply with Katherine Town Council's Carols by Candlelight Terms and Conditions outlined above.

Date